Jan | Mar | May | July | Sept | Nov
Minutes of the January Meeting
Martha Lake Covenant Church
2721 164th Street SW
Lynnwood, WA 98036
January 19, 2004
The third organizational meeting of the North Sound Chapter was called to order at 8:26 PM, on January 19, 2004, by Paul McClintock. Those in attendance were Paul McClintock, Kevin Connelly, K. Ann McCartney, CP, and Mary Randolph, CPP-T. Mr. McClintock was elected chairman pro tem by general consent and Mr. Connelly was elected as secretary pro tem by general consent.
The minutes of the meeting of November 17, 2003 were read and approved. K. Ann McCartney reported for the bylaws committee and presented the proposed bylaws and standing rules. The bylaws and standing rules proposals were considered seriatim and approved as amended (see attached approved bylaws and standing rules).
Elections for the newly created officers were held, and the chair declared that Paul McClintock was elected president, Kevin Connelly was elected secretary, and K. Ann McCartney was elected treasurer. The position of vice president was declared vacant.
It was decided by general consent that the present existing members would comprise the education committee, with K. Ann McCartney as the chairman of the committee. The committee decided that the education for the next meeting would be on Chapters 4-6 of the AIP book, Comparisons of Parliamentary Authorities.
Mary Randolph, as the AIP Region One Governor, reported on the progress of the Region One Conference, and said that some of the Spokane groups have suggested the dates for the Conference be May 21, 2004 and/or May 22, 2004. She asked for input on those and other dates from the members.
The meeting adjourned at 10:40 PM.
Kevin R. Connelly
Secretary Pro Tem
Article I - Name
Section 1. The name of this chapter shall be the North Sound Chapter, No. __, of the American Institute of Parliamentarians, hereinafter referred to as the chapter and AIP.
Article II - Purpose
Section 1. The purpose of this chapter shall be to:
- advance at the local level the goals and objectives of AIP as defined in its Action Program, a copy of which is appended to these bylaws; and
- improve its members' knowledge and skills of parliamentary law as evidenced in various parliamentary authorities.
Article III - Members
Section 1. The membership shall be limited to members of AIP.
Section 2. Any person eligible for membership shall become a member by completion of the official application form and payment of annual dues to the chapter.
Section 3. Annual chapter dues shall be eight dollars, payable in advance on or before June 1 of each year. Members joining January through May shall pay fifty percent of the current annual chapter dues.
Section 4. On August 1, the treasurer shall notify each member whose dues are unpaid and if dues are unpaid by September 1, the member shall be dropped from membership.
Section 5. The fiscal year shall be from June 1 through May 31.
Article IV - Officers
Section 1. The elected officers of this chapter shall be a president, a vice-president, a secretary, and a treasurer.
Section 2. These officers shall perform the duties prescribed by these bylaws and by the adopted parliamentary authority.
Section 3. At the regular meeting held in March, a nominating committee of three members shall be elected by the membership. The nominating committee shall elect its chairman. It shall be the duty of this committee to nominate one candidate for each elected office to be filled at the annual meeting in May. The nominating committee shall report at the regular meeting in May, at which time, nominations from the floor shall be permitted.
Section 4. The elected officers shall be elected at the annual meeting. Officers shall assume office at the end of the annual meeting at which elected and shall serve for one year or until their successors assume office. The result of the election shall be reported to AIP by June 10.
Section 5. Vacancies in office shall be filled by the executive board.
Article V - Meetings
Section 1. Regular meetings shall be held on the third Monday of every odd-numbered month, unless otherwise ordered by the membership or the executive board.
Section 2. The regular meeting in May shall be the annual meeting, and shall be for the purpose of electing officers, receiving reports of officers and committees, and for any other business that may arise.
Section 3. Special meetings may be called by the president or the executive board, and shall be called upon the written request of two members. The purpose of the meeting shall be stated in the call of the meeting.
Section 4. Notice shall not be required for meetings held at the usual time and place, as established by rule. All notices shall be at least five days before the meeting, and may be by any reasonable means, including voice, voice-mail, postal mail, e-mail and facsimile.
Section 5. A majority of the membership shall constitute a quorum for the conduct of business.
Article VI - Executive Board
Section 1. The members of the executive board shall be the elected officers.
Section 2. The executive board shall transact necessary business between chapter meetings and conduct other business as may be transferred to it by the membership.
Section 3. Meetings of the executive board shall be called by the president and upon the written request of two members of the Board.
Section 4. A majority of the members of the board shall constitute a quorum.
Section 5. The board may meet through the use of a conference telephone or other communications equipment by means of which all participating in the meeting can communicate with each other at the same time. Participation in such meeting shall constitute attendance and presence in person at the meeting.
Article VII - Committees
Section 1. There shall be the following standing committee: education; which shall have the customary responsibilities.
Section 2. Standing committee chairmen and members shall be elected by the chapter.
Section 3. Special committees may be appointed by the president, the executive board, or the chapter as deemed necessary to carry on the work of the chapter.
Section 5. The president shall be an ex-officio member of all committees except the nominating committee.
Article VIII - Dissolution
Section 1. This chapter may disband or dissolve by a two-thirds vote of the membership provided that a special meeting shall be called for that purpose and thirty days written notice shall be given to all chapter members and AIP headquarters.
Section 2. If dissolution is approved, the report of the vote, the chapter AIP charter, the chapter minutes book, and, after payment of all indebtedness, any remaining funds shall be sent to AIP headquarters within ten days following the special meeting.
Article IX - Parliamentary Authority
Section 1. The rules contained in the current edition of The Standard Code of Parliamentary Procedure shall govern this chapter in all cases in which they do not conflict with these bylaws and any standing or special rules the chapter may adopt. Meetings may be conducted according a different parliamentary authority by a four-fifths vote.
Article X - Amendment
Section 1. These bylaws may be amended at any meeting of the chapter by two-thirds vote provided that at least thirty days written notice has been given to all members, or with a three-fourths vote of the entire membership without notice.
Proviso
The chapter number shall be inserted upon notice of assigned number by AIP national office.
History:Adopted 2004-01-19. Not yet approved by AIP.
1. Meetings shall be held at Martha Lake Covenant Church, 2721 164th St. SW, Lynnwood, Washington at 8:00 p.m. unless otherwise ordered by the chapter or executive board, in which case notice shall be required. (Adopted 2004-01-19)
2. All officers shall present all records pertaining to the office to their successors within thirty days after leaving office. (Discussed on 2004-01-19, but not yet adopted)
Minutes of the March Meeting
Minutes of the March 15, 2004 North Sound Chapter of AIP Meeting
The regular meeting of the North Sound Chapter was called to order at 8:05 PM, on March 15, 2004, by President Paul McClintock. Those in attendance were Paul McClintock and Secretary Kevin Connelly. As no quorum was present at that time, a recess was approved by general consent to attempt to attain a quorum. When new member Rudy Jones arrived, President McClintock called the meeting back to order at 8:40 PM. A quorum was then present.
The minutes of the meeting of January 19, 2004 were approved as read.
President McClintock reported that the chapter has received its charter from the American Institute of Parliamentarians. He noted that Rudy Jones has paid his dues to the chapter, and welcomed Mr. Jones as a new member. The president reported that the rules for preparing and applying for the accreditations of Certified Parliamentarian (CP) and Certified Professional Parliamentarian (CPP) are on the chapter’s website.
As Treasurer K. Ann McCartney was absent, there was no treasurer’s report.
Elections for the nominating committee were held, and Kevin Connelly, Rudy Jones, and K. Ann McCartney were elected to the committee, with Kevin Connelly as the chairman.
The meeting recessed for the education portion at 9:17 PM. The education was on Chapter 4 of the AIP book, Comparisons of Parliamentary Authorities. It was decided that the next meeting’s education would be on chapters 5 and 6 of the same book.
The meeting was called back to order at 9:46 PM and adjourned at 9:47 PM.
Kevin R. Connelly
Secretary
Minutes of the May Meeting
Minutes of the May 17, 2004 North Sound Chapter of AIP Annual Meeting
The annual meeting of the North Sound Chapter was called to order at 8:16 PM on May 17, 2004, by President Paul McClintock. Those in attendance were Paul McClintock, Secretary Kevin Connelly, Treasurer K. Ann McCartney, CP, and Rudy Jones. A quorum was present.
The minutes of the meeting of March 15, 2004 were approved as corrected.
President McClintock noted that the chapter standing rules did not distinguish between special and standing rules because the chapter’s parliamentary authority was The Standard Code of Parliamentary Procedure, which does not define special rules and therefore makes no distinction between the two types. It was decided by general consent that the chapter’s standing rules would be divided into the two categories of Procedural Rules and Administrative Rules.
K. Ann McCartney moved to adopt the following standing administrative rule: All officers shall present all records pertaining to the office to their successors within thirty days after leaving office. The motion was adopted.
The president asked for volunteers to serve on the registration and credential committees of the Region 1 Conference of the American Institute of Parliamentarians taking place on May 28-29, 2004. Paul McClintock, Rudy Jones, and Kevin Connelly volunteered to serve.
Treasurer K. Ann McCartney moved to authorize K. Ann McCartney to open a bank account for the chapter at US Bank, Lakeway Cost Cutter Office, 1030 Lakeway Drive, Bellingham, WA 98229, 360-734-2885. The motion was adopted.
K. Ann McCartney moved that the President, Paul McClintock, and Treasurer, K. Ann McCartney, be authorized to sign checks. Checks to be written by either of them. The motion was adopted.
K. Ann McCartney gave the annual treasurer’s report. The balance on hand as of October 20, 2003 was zero. There were receipts of $36.00 and no disbursements. The balance on hand as of May 17, 2004 was $36.00.
K. Ann McCartney presented the proposed budget for January 2004 to May 2005, as follows:
| Income | ||||
| Dues, 2003-04 | 5 members @ $4.00 | $20.00 | ||
| Dues, 2004-5 | 5 members @ $8.00 | $40.00 | ||
|
TOTAL |
$60.00 | |||
| Expenditures | ||||
| Filing Fee for AIP | $25.00 | |||
| Officers Expenses | $15.00 | |||
| Contingency Fund | $20.00 | |||
|
TOTAL |
$60.00 |
Ms. McCartney moved the proposed budget’s adoption, and the budget was adopted as presented.
Nominations committee chairman Kevin Connelly presented the following slate of candidates for office:
-
President: Paul McClintock
-
Vice President: Rudy Jones
-
Secretary: Kevin Connelly
-
Treasurer: K. Ann McCartney
There were no other nominations for any office, and the slate was elected by voice vote.
The meeting recessed for education at 9:28 PM. K. Ann McCartney led the education session on Chapters 5, 6, and 7 of the AIP text, Comparisons of Parliamentary Authorities.
The meeting reconvened at 10:30 PM. Paul McClintock from the education committee reported that the committee decided to study chapters 8, 9, and 10 of Comparisons of Parliamentary Authorities at the next meeting in July 2004.
The meeting was adjourned at 10:34 PM.
Kevin R. Connelly
Secretary
Minutes of the July Meeting
Minutes of the July 19, 2004 North Sound Chapter of AIP Meeting
The regular meeting of the North Sound Chapter was called to order at 7:42 PM on July 19, 2004, by President Paul McClintock. Those in attendance were Paul McClintock, Secretary Kevin Connelly, and Treasurer K. Ann McCartney, CP-T. A quorum was present.
The minutes of the annual meeting of May 17, 2004 were approved as presented.
President McClintock reported on the bylaws amendment proposals to be considered at the Annual Session of the American Institute of Parliamentarians. It was decided by general consent to recommend to the AIP Region 1 Governor the following amendments to the proposals:
1. That the region reimbursement be increased by $1.00 to $3.00, instead of the proposed $5.00.
2. That the Standing Order #7 proposal to not return the CP exam to the examinees be amended so that all examinees receive the suggested improvement report.
K. Ann McCartney gave the treasurer’s report. The balance on hand as of May 17, 2004 was $60.00. There were no receipts and one disbursement of $25.00 to the President for the chapter’s charter fee. The balance on hand as of July 19, 2004 was $35.00.
The meeting recessed for education at 8:40 PM. Paul McClintock led the education session, giving a presentation on Parliamentary Problem Solving.
The meeting reconvened at 9:35 PM and adjourned at 9:36 PM.
Kevin R. Connelly
Secretary
Minutes of the September Meeting (held in October)
Minutes of the North Sound Chapter
October 12, 2004
The regular
meeting of the North Sound Chapter was called to order at 7:56 PM on October 12,
2004, by President Paul McClintock, CP. Those
in attendance were
The minutes of the meeting of July 19, 2004 were approved as presented.
President McClintock reported on the bylaws amendments and other motions considered at the Annual Session of the American Institute of Parliamentarians. The requirement for members taking the CP examination to have been an AIP member for at least one year was removed. Also, the corrected CP examinations will no longer be sent back to the examinees; instead each will receive a report for suggested improvements. Mr. McClintock also reported that the regional reimbursement has been increased from one dollar per member per year to five dollars per member per year.
The president also noted that he had passed his own CP exam and was granted the CP certification by the AIP Board.
As the treasurer, K. Ann McCartney was absent. President McClintock gave the treasurer’s report. The balance on hand as of July 19, 2004 was $35.00. There was no activity, so the balance on hand as of September 13, 2004 was $35.00.
The meeting recessed for education
at 8:15 PM.
The meeting reconvened at 9:24 PM and adjourned at 9:25 PM.
Kevin R. Connelly
Secretary
Minutes of the November Meeting
Martha Lake Covenant Church, 2721 164th Street SW, Lynnwood, WA 98036
November 15, 2004
The regular meeting of the North Sound Chapter was called to order at 7:53 PM on November 15, 2004, by President Paul McClintock. Those in attendance were Paul McClintock, Secretary Kevin Connelly, K. Anne McCartney, and Rudy Jones. A quorum was present.
The minutes of the meeting of October 12, 2004 were approved as presented.
President McClintock stated that the work phone number listed for him in the recent package mailed from AIP and in The Communicator no longer applies. Mr. McClintock reported the fee for taking the exam for Certified Professional Parliamentarian was recently increased from $100.00 to $400.00 and the fee for taking the exam for Certified Parliamentarian was increased from $80.00 to $150.00.
The members discussed possible different meeting times and location and established by general consent that the period of 1:30 PM to 3:30 PM on Sundays would be a viable time to meet should the regular meeting time not prove available.
K. Ann McCartney gave the treasurer’s report. The balance on hand as of September 13, 2004 was $35.00. There was no activity, so the balance on hand as of November 15, 2004 was $35.00.
Rudy Jones reported that the Lions Club of Edmonds wants someone to speak on parliamentary procedure at their dinner at 7:00 PM on November 22, 2004. Paul McClintock has volunteered to do the presentation.
The members considered informally to prepare a resolution requesting that the AIP Board of Directors reconsider its decision to increase the fees for the CP and CPP examinations. K. Ann McCartney moved the adoption of the following resolution:
Whereas, The AIP Board recently quadrupled the CPP exam fee (from $100 to $400) and nearly doubled the CP exam fee (from $80 to $150);
Whereas, Such an increase is certain to discourage many capable AIP members from pursuing these certifications; and
Whereas, The purpose of these certifications is to affirm that those so designated have achieved a level a knowledge and ability, irrespective of how they choose to use it; therefore, be it
Resolved, That the North Sound Chapter of AIP opposes the steep cost increase for the CPP and CP exams;
Resolved, That the North Sound Chapter request that the Board of Directors of AIP reduce the fee for the CPP exam to no more than $200 (perhaps with a surcharge of up to $100 for late cancellations), and change the fee for the CP exam to no more than $100; and be it further
Resolved, That the Chapter Secretary send a copy of this resolution to all members of the AIP Board.
The motion was adopted.
The meeting recessed at 9:49 PM for the education session. Paul McClintock led the education program taken from Chapter 8 from the AIP text Comparisons of Parliamentary Authorities. It was decided by general consent that the next meeting’s education would be on Chapter 9 from the same text.
The meeting reconvened at 10:08 PM. The members established by general consent that the chapter shall research all of the organizations, both student and faculty, of the University of Washington to determine if any of them use The Standard Code of Parliamentary Procedure as its parliamentary authority
The meeting adjourned at 10:10 PM.
Kevin R. Connelly
Secretary